Sensitive records, in a system you actually control.
When personal and compliance data is scattered across spreadsheets and shared drives, POPIA becomes a risk you can't manage. A custom system keeps it structured, access-controlled and exportable — on infrastructure you control.
Capture a record — try to submit it broken.
A working slice of a compliance register. Leave a field out or type an ID number that cannot exist, and it refuses the record rather than storing bad data. Every action writes to the access trail on the right.
Try to submit it half-finished, or with a badly formed ID number. The system won't take it — which is why the records stay clean.
| Name | Document | Expires | Actions |
|---|
Every touch is logged. Who captured it, who viewed it, when it was changed — the part you cannot reconstruct from a filing cabinet.
Just a demo. This is a simplified taste of how it works — not the finished product. Your Compliance & Data Capture is custom-built and styled around your company: your data, your branding and your workflow, designed to look and work exactly how your team needs.
Records an inspector could ask for tomorrow.
For compliance, risk and admin teams handling sensitive information.
Structured, validated capture
Clean records every time — no more free-text chaos or duplicate entries.
Access control
People see only what they're meant to. Sensitive fields stay locked down.
POPIA-ready
Export, correct or delete records properly when you're asked to.
Your data, your servers
Hosted securely, backed up, and never repurposed. Exportable anytime.
If any of this sounds familiar, Compliance & Data Capture fixes it.
How it works
It starts with a short, no-obligation chat about the headache you're trying to fix. From there you get a fixed quote in writing — scope, price and timeline, no surprises. A proven system can be live in about two weeks, and one monthly price keeps it hosted, secure, backed up and supported. Your data stays yours, exportable anytime.
Straight answers about your Compliance & Data Capture.
Is the system POPIA-compliant?
Who can see sensitive records?
How much does it cost?
The Spreadsheet-to-System Checklist
Not ready for a quote yet? Grab the free checklist I use with clients to decide whether a process is ready to move off spreadsheets — and what to fix first.
- The 7 signs you've outgrown spreadsheets
- Which process to systemise first (and why)
- The questions to answer before you build
- A rough cost guide for South African businesses
Let's scope your Compliance & Data Capture.
A 20-minute chat, an honest answer on whether it helps, and a rough idea of what it costs.